What tasks should you Automate or Delegate?

Is there a difference between Automation and Delegation? What are your opportunities to automate or delegate Low Performance/Priority Tasks?

We now view driving a car as a low performance task. Why? Because we would all rather be doing something else. Texting is more important than driving, but driving is necessary. We’ve placed a higher value on tasks that we could be checking off our list instead of driving. However, the need to travel from point A to B hasn’t changed. Self driving cars will allow us to delegate a low performance but necessary task.

Relationships can’t be automated. You have to search for ways to free up your time so that it can be reinvested in your relationships.

You are the only one who can complete the High Performance/Priority tasks and do the heavy lifting.

Problem Solving: The 3 Questions to Ask Yourself

As real estate professionals we spend time averting and solving problems. When you realize you have a problem, what are the 3 questions you should ask yourself?

  1. What could I do?
  2. What could I read?
  3. Who could I ask?

What Could I Do?

  • Write it down, identify the problem
  • Identify several solutions
  • Identify the possible outcomes

According to Jim Rohn and Greg Herder, the best place to solve a problem is on paper.

What Could I Read?

  • Read the instructions/manual/training guide
  • Read the contract
  • Read what you’ve written down…..again

Who Could I Ask?

Whoever you ask, if they are wise, will want to know your answers to questions 1 & 2. Let’s apply this with a real estate example:

You have a great listing that has been on the market for 5 months. You’ve had only a few showings and zero offers. Your listing agreement expires in 30 days and you don’t believe the sellers will extend the agreement. This is a problem all of us have faced.

Now ask yourself the 3 questions we posted at the beginning of this blog and write down your answers. How will this process benefit you? You will learn to attack the Problem not the Person.

“If someone is going down the wrong road, he doesn’t need motivation to speed him up. What he needs is education to turn him around.” – Jim Rohn.

I believe Neil Armstrong said it best when asked how do you fly to the moon. “You only have to solve two problems when going to the moon: first, how to get there; and second, how to get back. The key is don’t leave until you have solved both problems.”

Managing Your 168 Hours Step #4

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Step #4 The Hard Work of Having it All!!!

Once you evaluate where you are and where you want to be, you will realize there is time for anything that matters. It’s hard work having it all! No one is going to show up and give you everything you want. Follow these steps to get more from your 168 hours.

 

  1. Log your time
  2. Identify your “core competencies”
  3. Start with a blank slate
  4. Fill in your 168 hours with blocks of “core competency” time
  5. Ignore, minimize, or outsource everything else
  6. Time with Bits of Joy
  7. Tune up as necessary

Reading this book helped me realized I was throwing away small amounts of time throughout the week. The time log tells no lies. I’ve outsourced a few tasks at work and home, that freed up 3-4 hours a week for me. Over the next 40-60 days I’m working on freeing up (or reallocating) 10 hours for working and spending downtime with my family. Thank you Laura Vanderkam!!!!

Managing Your 168 Hours Step #3

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Step #3 @Home

Did you know the average American spends 20 hours a week watching TV? Leisure Time should make you feel happy and rejuvenated, not tired and depressed. To live a full life you need some rules for leveraging your downtime:

  1. Choose some activities that make you happy (exercise?)
  2. Block Time off in your schedule
  3. Make it meaningful by committing enough time to these activities
  4. Involve your family

The next question you are going to ask is, “How do I do this?”

  1. Get rid of your TV
  2. Plan ahead

We live in a world full of distractions and quite frankly it can be exhausting trying to keep. Treat your downtime seriously and refill your tank of will power each morning. Then, the challenges of the day won’t stand a chance, whether you are at work or @ Home.

 

Laura Vanderkam is the author of 168 Hours: You Have More Time Than You Think

Managing Your 168 Hours Step #2

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Step #2 @ Work

“If you love what you do, you will have more energy for the rest of your life, too” Laura Vanderkam. Real Estate is challenging and we don’t always love what we have to do, but we should because our lack of passion will eventually show up in the marketplace.

Here are 2 simple steps to help you do what you love and love what you do.

  1. Find work that matches your expertise and your strongest intrinsic motivations
  2. Find a work environment that helps you that will allow you to retain that intrinsic motivational focus, while supporting your exploration of new ideas.

The ultimate goal is to find work that is optimally challenging, where the work calls on your best skills and helps you develop new skills, but is not completely beyond your skill level.

“Happy people are more productive and successful than unhappy people” Laura Vanderkam.

“We can no more afford to spend major time on minor things than we can to spend minor time on major things,” Jim Rohn.

Managing Your 168 Hours Step #1

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I just finished reading the book 168 Hours: You Have More Time Than You Think, by Laura Vanderkam, and have never been this excited about reorganizing my schedule. I’m a great procrastinator, one of the best when no one is looking. Agents constantly tell me, “I don’t have time to do X, Y, or Z.” The truth is most people don’t think about how they spend their time. Once they actually do, and create a time log, they realize that a massive amount of their time is being spent on things that bring only a small amount of pleasure or accomplishment to their lives.

Step #1

Understand The Myth of the Time Crunch

  • You are in charge of your schedule, all of your time is precious.
  • “When you focus on what you do best, on what brings you the most satisfaction, there is plenty of space for everything” according to Vanderkam.
  • We don’t realize how much time we have until we know how much time we spend on things that don’t bring us any value or add to our family, careers, or personal life.

If you waste today, you will be given 24 new hours tomorrow, and the day after, and the day after, forever and ever. If you want more time, then you need to understand where it is being wasted.

“We can no more afford to spend major time on minor things than we can to spend minor time on major things,” Jim Rohn.